Form DIR-3 KYC – KYC of Directors

A director identification number (DIN) is a special identification code given to a person who wants to serve as a director of a corporation or who is already a director. eForm DIR-3, which was designed to be a one-time process for anyone desiring to become a director of one or more companies, is where the application for a DIN is submitted.

All directors with DIN must now submit their KYC information in e-Form DIR 3 KYC annually due to a change made to the MCA's register.

Purpose of the Form DIR-3 KYC

As stated above, within 30 days of receiving notification that the DIN has been approved, each director must notify all of the companies in which they hold a directorship of the DIN assigned to them in Form DIR-3B. Similar to this, the Secretary and Manager of a company must disclose their Income-tax Permanent Account Number (PAN) to the company. Within 15 days of receiving the notification, the firm must submit Form DIR-3C to the Registrar with further information on the directors' DINs.

Who is required to submit Form DIR 3 KYC?

Recent MCA releases state that directors must provide the MCA with their KYC information if they satisfy the following criteria:

• By or on March 31, 2018, their Director Identification Number (DIN) was given to them.
• The status of DIN is approved.

Note that directors who are ineligible for office must also complete KYC.

eForm DIR 3 KYC at a Glance

Any DIN holder submitting their initial KYC submission to MCA must do so using the eForm DIR-3 KYC. One of these people is forced to complete their KYC online.

The DIR-3 KYC must be submitted along with any changes to the DIN holder's KYC data.

Form DIR-3 KYC Web

Anyone with a DIN who has already completed an eForm DIR-3 KYC in one of the previous fiscal years and who does not need to change any of the provided KYC details may do their annual KYC by logging onto the DIR-3 KYC web service.

• Form DIR-3 KYC WEB is simply to verify the data filled by the DIN holder in his previous year’s eForm DIR-3 KYC.

Applicable Fee for form DIR-3 KYC

If Form DIR-3 KYC is sent in by the due date for the pertinent financial year, there is no cost. However, filing late will result in a Rs. 5000 fine for the DIN status "Deactivated due to non-filing of DIR-3 KYC."

Due Date for Filing DIR 3 KYC Form

Documents Required to File DIR 3 KYC form

The documents required to file reform DIR 3 KYC is as follows:

• Details of Nationality
• Details of citizenship like gender, date of birth, etc.
• Permanent Account Number (PAN)
• Passport (compulsory when DIN holder is of foreign nationality)
• Driving License
• Aadhaar card
• Personal Mobile and Email ID
• Proof of Residential address.
• Voters Identity card

In addition to the aforementioned documents, directors must also have the following items available::

• He utilized his digital signature to submit the form.
• The professional attestation of the aforementioned papers is performed by CA, CS, or Cost Accountants who are currently in practice. Foreign nationals must have an attestation signed by a specific authorized person.
• a statement signed by the applicant or director and witnessed by an active CA, CS, or cost accountant.

The process to file DIR 3 KYC Form

Step 1- Download the form

• A copy of the DIR-3 KYC form can be downloaded from the MCA website, which is the first and most crucial step.

The DIR 3 KYC form is attached for your reference.

Step 2- Fill in the DIN details

• If the status is "Approved," then the DIN must be entered on the KYC form.
• By completing the form after the statutory due date and paying the late filing penalties, directors who had their DIN deactivated because they failed to submit the KYC Form might have their DIN reinstated.

Step 3- Fill out the DIR- 3 KYC Form with the required information

Name and relevant credentials

The applicant's first and last names, as well as those of his father, must be included. Several considerations should be made:

• The director must identify himself using the name that is on his PAN card.
• The address entered into the form will be compared to the PAN database for accuracy.
• Short forms, single alphabets, and acronyms are not accepted.

Nationality

• A director must identify his country of origin
• Directors having a different nationality are required to declare the one listed on their passport.

Age Declaration

A director's DOB must be supplied in the format DD/MM/YYYY. An age declaration is necessary since anyone under the age of 18 is ineligible to submit this application.

Address

A director must enter their permanent home address and submit documentation supporting it. If the permanent residence address and the current residential address are different, the current residential address must be given.

Note: A foreign pin code can be furnished only when the state selected is “NA”.

Step 4- PAN verification

It is necessary to verify the Permanent Account Number (PAN). A director must enter his PAN before clicking the "Verify Income-Tax PAN" button. The PAN card number is then used by the system to verify the director's information.

Note: The PAN entered into the form must match the PAN listed in the DSC for authentication to be successful. The name on the form and the name on the DSC must match for authentication to be effective when foreign nationals do not have a PAN.

Step 5- Update contact details and verify OTP

• An updated director's contact information must include his phone number and email address, both of which need to be verified using an OTP.
• After entering these contact details, the director must use an OTP to confirm them by clicking the "Generate OTP" button. OTPs are sent separately to the email address and the mobile number.
• Directors are only allowed to use country codes other than +91/91/0 if they are not Indian citizens.
• It should be kept in mind that for one form, an OTP can be sent up to 10 times per day and twice every 30 minutes to the phone number and email address.

Attested Attachments to be made

The aforementioned papers must be uploaded and attested by the applicant. The applicant must digitally sign any extra attachments.

Step 6- Authentication of e-Form

The e-Form needs to be validated, which entails having a Chartered Accountant/Cost Accountant or a Company Secretary who is duly authorized to practice their profession digitally sign it. A vital duty that cannot be neglected is the presentation of the practicing professional's data as well as their digital signature.

After thorough proofreading, click the ‘Submit’ button.

Step 7- SRN Generation

An SRN is generated and allocated to the user for upcoming MCA correspondence after the e-Form DIR-3 KYC is submitted successfully.

Step 8- Email communication

An email acknowledging receipt of the form will be sent to the applicant's personal email address. The submission of eForm DIR-3 KYC is complete once you get the email of approval.

Things to keep in mind while filing e-Form DIR-3 KYC

• The director must enter both their phone number and email address while completing this electronic form. This information will be validated using a One-Time-Password (OTP).
• Directors must use their digital signatures to sign this e-Form.
• The e-Form's certification by a licensed Chartered Accountant, Cost Accountant, or Company Secretary is a requirement for directors.

Procedure to File Form DIR-3 KYC WEB

The procedure to File Form DIR-3 KYC Web is explained in detail below:

• The applicant must use legitimate login information to access the MCA portal. After logging in, pick DIN services from the MCA service menu. Select the DIR-3 KYC Web option from the list of services.
• The fresh page The preloaded email address, mobile number, and DIN data must be entered for them to appear on the website.
• An OTP will be sent to the applicant's mobile number and Mail ID after selecting the Send OTP option. Give the OTP for verification.
• The pre-loaded information for the DIN Holder will appear; review it thoroughly before clicking the submit button.
• If the form is submitted on or before September 30th, a zero rupee challan and SRN will be generated.